PowerPoint: Recording with Narration
Introduction
PowerPoint's recording tool allows you to add audio narration to your existing PowerPoint presentations.
Notes:
- Use the latest version of PowerPoint for PC: version 2019 or 365.
- For state-owned computers, PowerPoint 365, as well as the Microsoft Office 365 Suite, can be installed. See eHelp's Microsoft Office 365 article.
- The redesigned PowerPoint recording tool is not yet available for Macintosh Apple platforms.
Recording a presentation
The Recording tab contains many of the features you'll want to use in your PowerPoint recordings, such as adding audio and video. The Recording tab is disabled by default, but once enabled, it will permanently remain enabled on the PowerPoint ribbon.
View Microsoft's Record a slide show with narration and slide timings webpage for instructions on how to enable the Recording tab and use its features.
Exporting a presentation to video
Once the presentation is finished, it will need to be exported as a video file and shared via a video hosting platform.
- Open the finished presentation within PowerPoint.
- Under the Recording tab:
- Click Export to Video.
- Choose Full HD (1080p) from the first drop-down menu.
- Choose Use Recorded Timings and Narrations from the second drop-down menu.
- Click Create Video button.
- Click Export to Video.
- Choose a location to save the file and then click Save.
Note: The video has finished saving once the progress bar, at the bottom of PowerPoint, has disappeared.
Hosting a video
Videos can be uploaded to any video hosting platform. However, it is recommended that you use CPP's video hosting platform, Kaltura, or YouTube. Note: Regardless of the platform that you use, all videos need to be closed-captioned to meet accessibility requirements.
Comparison Table: Kaltura vs. YouTube
| Service | Able to Share Links Publicly | Accessible | CPP-Managed | Self-Upload | Public-Facing (Searchable via Search Engines, Such as Google) | Can Restrict CPP Access |
|---|---|---|---|---|---|---|
| Kaltura | Yes | Yes; CPP staff will do the closed captioning for your video. | Yes | No | No | Yes |
| YouTube | Yes | Yes, but you are responsible for adding captions, yourself. | No; Personally-Managed | Yes | Yes; unless you edit your video privacy settings. | No |
Uploading to Kaltura, CPP's Video Hosting Platform
- Fill out MediaVision's Media Conversion Request Form.
- On the Media Conversion Request Form:
- Enter Digital File in answer to the question: What format is the media currently in?
- Enter Video Link in answer to the question: What format do you need the media converted to?
- For "Is there any additional information you would like to provide us?", copy and paste a shareable link to your video file that allows MediaVision to access your video. Note: Video files can be shared via OneDrive, Dropbox, or WeTransfer. If you are unsure how to share your video files, explain on the form where your video files are currently stored, and MediaVision will provide you with further instructions.
- For closed-captioning, select one of the following options:
- Requester will provide a transcript/captioning - Please attach to ticket below: Choose this option if you already have the video transcripts available. If you created your PowerPoint recording by typing a transcript into the Notes pane underneath each slide, copy and paste all of those transcripts into a single Word document per video and attach the document(s) to the request form.
Note: This option expedites the upload of your video to Kaltura, as well as giving you the benefit of knowing that your closed-captions are correct, which is important if your lectures contain complex/technical terms. - Captions needed - Content to be used in course instruction: Choose this option if you would like MediaVision to create closed-captions for your video.
- Requester will provide a transcript/captioning - Please attach to ticket below: Choose this option if you already have the video transcripts available. If you created your PowerPoint recording by typing a transcript into the Notes pane underneath each slide, copy and paste all of those transcripts into a single Word document per video and attach the document(s) to the request form.
Uploading to YouTube
If you choose to upload your videos to YouTube, you will need to manually upload each video to a personal YouTube account. Visit Google's support page for instructions on uploading videos to YouTube.
Resources
IT Service Desk
If after reading through this page, you are still having technical issues, submit an IT Service Desk ticket (you will need to know your BroncoName and BroncoPassword). If you can't log into the IT Service Desk portal, stop by the IT Service Desk. For location and hours of operation, see IT Service Desk Contact Info.
Studio 6
If you have any questions about recording using PowerPoint, you can email CPP's eLearning staff at studio6@cpp.edu.
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